The Best ERP or Invento­ry Manage­ment Sys­tems for Woo­Commerce

Online shops have so many pro­ces­ses run­ning in the back­ground that you as a shop owner must never lose track of. Pro­cu­re­ment, deter­mi­na­ti­on of requi­re­ments, logistics, trans­port, and sto­rage – the smoot­her the invento­ry manage­ment system runs, the more satis­fied your custo­mers are. Most shop sys­tems offer various basic func­tions to manage orders or stocks to a cer­tain degree.

The larger your online shop and the more cate­go­ries and pro­duc­ts you offer, the more dif­fi­cult it is to keep an eye on all pro­ces­ses. And at some point, the lack of system depth takes its toll on a cru­ci­al resour­ce: the person respon­si­ble.

The shop is buz­zing and your employees have more and more to do. Howe­ver, the margin per item sold is sin­king. More per­son­nel is recor­ded, but the profit does not increa­se line­ar­ly with it. Costs are driven up and mar­gins are redu­ced.

This is why many Woo­Commerce shops use soft­ware that can map the com­ple­xi­ty of invento­ry manage­ment in its ent­i­re­ty. This inclu­des so-called invento­ry manage­ment and ERP sys­tems. If you start using such a system early enough, a dif­fe­rence of ten or 1,000 par­cels a day will not affect the com­mer­ci­al depart­ment but only your ship­ping depart­ment.

The dif­fe­ren­tia­ti­on bet­ween ERP and invento­ry manage­ment sys­tems (IMS) is not easy and each pro­gram offers dif­fe­rent advan­ta­ges and dis­ad­van­ta­ges. That’s why we will dis­cuss the pos­si­ble ERP and IMS for Woo­Commerce in this arti­cle, exp­lai­ning the dif­fe­rence and explo­ring our favo­ri­te sys­tems.

The dif­fe­rence bet­ween ERP and IMS

On a basic level, the dis­tinc­tion is simple: invento­ry manage­ment sys­tems (IMS) con­cen­tra­te on the pro­duc­ts, their pro­cu­re­ment, deter­mi­na­ti­on of requi­re­ments, trans­port and wareh­ousing. The focus here is on mate­ri­al flow.

ERP soft­ware is larger and more com­plex and is the­re­fo­re pre­fer­red by large com­pa­nies. ERP stands for Enter­pri­se Resour­ce Plan­ning. ERP soft­ware relies on com­pre­hen­si­ve resour­ce plan­ning, effi­ci­ent­ly uses all resour­ces, from goods to capi­tal to per­son­nel, and impro­ves busi­ness pro­ces­ses and cross-depart­ment­al pro­ces­ses in the long term.

An examp­le for such an ERP system is SAP, which is widely used in large com­pa­nies. For most Woo­Commerce shops, howe­ver, SAP would be com­ple­te over­kill. Whe­ther a pure IMS or an exten­si­on with ERP func­tions make sense for your shop depends on how large your shop is, what plans you have for it in the future, and what the system offers.

The Best ERP and IMS for Woo­Commerce

Herein lies the true dif­fi­cul­ty: most sys­tems are not pure IMS or com­ple­te ERP sys­tems. The­re­fo­re we recom­mend not to search for one or the other for your Woo­Commerce shop, but to check the fol­lo­wing sys­tems for the best fit for your shop.

Woo­Commerce Stock Mana­ger

Price: free
System type: IMS
Core func­tions: Basic invento­ry manage­ment

Woo­Commerce Stock Mana­ger is ideal for uncom­pli­ca­ted invento­ry manage­ment on a small scale. This free Word­Press plugin mana­ges stock levels, deli­very back­logs, purcha­se, and sales prices, as well as the weights of your pro­duc­ts and their vari­ants.

Woo­Commerce Stock Mana­ger allows you to filter pro­duc­ts accord­ing to various cri­te­ria, such as pro­duct type, cate­go­ry, and stock status. The plugin also syn­chro­ni­zes with Excel for easy data export, pre­pa­ra­ti­on, and import.

Tra­de­Ge­cko

Price: from 79 USD/month
System type: IMS
Core func­tions: Exten­si­ve coverage of invento­ry manage­ment for several shops

Tra­de­Ge­cko works with Woo­Commerce to syn­chro­ni­ze your online store with a user-fri­end­ly IMS. It con­trols your invento­ry in mul­ti­ple loca­ti­ons, mana­ges sales and orders, and auto­ma­tes demand fore­cas­ting.

Tra­de­Ge­cko pro­vi­des detail­ed repor­ting and ana­ly­sis for valu­able insight into your gro­wing custo­mer base and pro­fits. You can even inte­gra­te more than one Woo­Commerce shop. Tra­de­Ge­cko mana­ges to remain easy to use.

Here is a list of Tra­de­Ge­cko fea­tures:

In the Lite ver­si­on, Tra­de­Ge­cko is avail­ab­le from 79 USD per month. In addi­ti­on, Tra­de­Ge­cko offers several other price scales:

Stitch by Stitch­labs

Price: from 499 USD/month
System type: IMS with ERP exten­si­ons
Core func­tions: Exten­si­ve coverage of enter­pri­se resour­ce plan­ning across a wide range of plat­forms

Stitch is ano­t­her good option for Woo­Commerce. It auto­ma­ti­cal­ly syn­chro­ni­zes your invento­ry, orders pro­duct data across mul­ti­ple sales chan­nels, sup­pliers and ful­fill­ment points.

It’s a great tool for online stores that sell on mul­ti­ple plat­forms and need a cen­tra­li­zed view of invento­ry. Stitch can inte­gra­te with mar­ket­pla­ces like Amazon and eBay. For examp­le, if a custo­mer orders your pro­duc­ts on Amazon or eBay, and at the same time also in your Woo­Commerce shop, all orders are auto­ma­ti­cal­ly merged and syn­chro­ni­zed by Stitch.

Here you can see an excerpt of the nume­rous fea­tures that Stitch has to offer:

Stitch is also very adap­ta­ble in price. Three dif­fe­rent packa­ges are offe­red with an increa­sing number of fea­tures, which vary in price depen­ding on the number of pro­duc­ts in your shop. For up to 2,000 orders per month, the packa­ge prices are as fol­lows:

Order­hi­ve

Price: from 99 USD/month
System type: IMS
Core func­tions: Exten­si­ve coverage invento­ry manage­ment, stock & order manage­ment, auto­ma­ti­on Dropship­ping

Order­hi­ve inte­gra­tes with all major eCom­mer­ce plat­forms such as Woo­Commerce and Sho­pi­fy, as well as with many other sys­tems such as Stripe, Amazon, eBay, and car­ri­ers such as UPS, FEDEX and USPS.

With Order­hi­ve, you can manage mul­ti­ple dis­tri­bu­ti­on chan­nels, cen­tra­li­ze invento­ry, ship and track orders, and auto­ma­te dropship­ping. In addi­ti­on, Over­dri­ve offers who­le­sa­le manage­ment and a robust ana­ly­sis dash­board to sim­pli­fy the per­for­mance impro­ve­ment of your Woo­Commerce shop.

Order­hi­ve also has a number of other useful fea­tures:

And this at dif­fe­rent mon­th­ly prices, depen­ding on the extent to which you sell your pro­duc­ts:

Bill­Bee

Price: from 0,07€/order up to max. 39€/month for one sales chan­nel
System type: IMS
Core func­tions: Com­pre­hen­si­ve coverage of invento­ry manage­ment, easy-to-use order pro­ces­sing, and auto­ma­ti­on solu­ti­on for mul­ti­ple sales chan­nels

Bill­bee is our per­so­nal favo­ri­te among the ERP and IMS for German Woo­Commerce shops. This starts with simple, intui­ti­ve hand­ling, con­ti­nues with the com­pre­hen­si­ve IMS func­tions and ends with the fle­xi­ble, unique price model.

Bill­bee com­mu­ni­ca­tes with mar­ket­pla­ces like DaWan­da, Etsy, Amazon, Ebay, Raku­ten and online shops like Ver­sa­Com­mer­ce, Woo­Commerce, and Shop­ware.

Bill­bee offers among other things

  • auto­ma­tic order import, stock com­pa­ri­son, pro­ces­ses via rules
  • Crea­ti­on & dispatch of invoices, deli­very notes, quo­ta­ti­ons, ABs and labels
  • Crea­ti­on of ship­ping docu­ments for DHL, DPD, UPS, Hermes and Deut­sche Post
  • Ful­fill­ment and Dropship­ping with Amazon FBA and other pro­vi­ders

Here you can see Billbee’s own over­view of its nume­rous fea­tures:

What we par­ti­cu­lar­ly like: Bill­bee only char­ges per sale. So you only pay for orders that have actual­ly been placed. For a single sales chan­nel, you pay 0.07€/order, but only up to a maxi­mum of 39€/month.

Here Bill­bee offers a slider to cal­cu­la­te your pos­si­ble costs.

More profit in Woo­Commerce with the right ERP or IMS

As you can see, dif­fe­rent sys­tems serve dif­fe­rent needs for Woo­Commerce shop ope­ra­tors. Free plugins are usual­ly suf­fi­ci­ent for a simple IMS – but do they bene­fit your shop in the long run?

One thing is clear: the use of an ERP or IMS sup­ports your pro­ces­ses, espe­ci­al­ly with large num­bers of orders, becau­se it auto­ma­tes the pro­ces­ses and tasks of your employees. It thus keeps costs low and your margin high.

But the right ERP or IMS for Woo­Commerce is not the only way to increa­se sales in your shop. Con­tact us here and let’s dis­cuss solu­ti­ons for your busi­ness chal­len­ges.